Translation & localization · Woodside, NY
Every consent form, carried across with care.
A patient reads the page at a kitchen table, the paper still warm from the printer, a pen hovering over the signature line. We translate for that moment: the plain words, the steady dosage, the pause before a yes. Into more than twenty languages, each one read line by line by a certified linguist.
Mon–Thu 8:30am–4:30pm · Fri to 2pm
Before the first word is translated
Four things on the table, and we can quote by the next business day.
Bring the pages as they live today, the countries they are headed for, and the date the printer is waiting on. Everything else we can ask for as we go, one calm question at a time, with a glossary you approve before a single sentence is drafted.
Source files, as they stand
Word, InDesign or XLIFF, tracked changes and all. A clean PDF works too; we rebuild the layout around it.
Languages and countries
Brazilian and European Portuguese are two different documents. We ask early, so neither reader feels the seam.
The reviewer at the other end
The ethics committee, the notified body, the agency desk. Tell us who opens the envelope and we match their phrasing.
Your date, not ours
The site initiation visit or the submission window. We count backward from it and say so if it can’t be done well.
The language shelf
- Español
- Português (BR)
- Português (PT)
- Français
- Deutsch
- Italiano
- Nederlands
- Polski
- Русский
- Türkçe
- العربية
- עברית
- हिन्दी
- বাংলা
- 简体中文
- 繁體中文
- 日本語
- 한국어
- Tiếng Việt
- Tagalog
- Kreyòl ayisyen
- …and more on request
Translation, review, back-translation
The route a page takes through the studio.
Three different linguists read your document before it leaves, each with a different job, none of them reading over another’s shoulder.
- Day 1
Intake and glossary
Your files arrive. We lift out the terms that must never wobble, drug names and part numbers, into a glossary for your sign-off.
- Days 2–3
First translation
A medical translator who lives in the target language drafts it, reading aloud for the rhythm a patient will hear.
- Day 3
Certified linguist review
A second, certified linguist goes line by line against the source, with a copy editor’s patience.
- Day 4
Back-translation
A third linguist, who has never seen the original, turns it back into English. Wherever meaning drifts, it shows.
- Day 5
Reconcile and return
Differences settled, files returned in your layout with a certificate of translation. The invoice follows.
Typical timings for a 2,500-word consent form in one language. Longer manuscripts and multi-language batches run in parallel; we’ll give you the calendar.
The price list, in plain figures.
Per language, per project, billed by invoice. Prices include certified review.
Consent form or patient leaflet
Up to 2,500 words, translated and reviewed by a certified linguist.
from$385Quote my consent formInstructions for use (IFU)
Up to 8,000 words, with figure callouts and warnings kept in place.
from$1,170Quote my IFUTrial questionnaire (PRO / ePRO)
Item-by-item wording with a note on every choice we made.
from$735Quote my questionnaireBack-translation and reconciliation
Add to any project, with a written report of every difference.
add$248Add back-translation
Rush, 48-hour turnaround: +30%. Bespoke scopes are quoted by phone.
What a regulatory lead asks first
Straight answers, before the files move.
Most hesitations arrive at the same desk: will it hold up under review, who read it, and what happens when something doesn’t match. These are the answers we give on the phone.
How is a project priced?
Per language, per project, by invoice. We count words and look at file formats, then send a written quote within one business day. There is no deposit and no subscription.
What does back-translation actually catch?
A linguist who hasn’t seen your source turns the translation back into English. We compare the two against each other; wherever a sentence drifts, a dose, a negation, a timeframe, we reconcile it and show you the report.
Who reviews the translation?
A certified linguist, a native speaker of the target language with clinical vocabulary, who is not the person who drafted it.
Can you work inside our layout?
Yes. InDesign, Word, XLIFF and PDF. We return files in the format they came in, with fonts and line breaks checked for languages that run longer or right-to-left.
How fast can a consent form come back?
About five business days per language for a 2,500-word form, with languages running in parallel. A 48-hour rush is available for +30%.
06 The brief we give every linguist
Somebody will read this page at three in the morning, under a kitchen light, with a shaking hand. Write it for them, then check it twice.The Plover Avenue desk, Woodside
Come by 3958 64Th St, Woodside, NY 11377. Call ahead so someone is at the desk with the kettle on.
Phone first
Call, and a person picks up.
| Mon–Thu | 8:30am–4:30pm |
| Friday | to 2pm |
| Sat–Sun | Closed |
Woodside, NY 11377 Find the door on 64th St